Fabric Sample Management
for Textile Export Houses
International buyers expect precise specs and fast responses. SampleLedger gives export houses the tools to deliver both.
Why export houses struggle with spec sharing
Spec sheets go out of date
Export houses constantly update blend compositions, GSMs, and pricing. But PDFs sent to buyers last week still show old specs. Buyers place orders based on outdated information.
WhatsApp spec sharing is not professional
Sharing sample photos and spec details over WhatsApp is informal and untrackable. International buyers expect clean, professional spec documentation.
Audit trails matter for compliance
Many international buyers and certification bodies require documentation of when specs were set and changed. Manual systems cannot provide this.
How SampleLedger helps export houses
Always-current QR spec pages
Every sticker contains a QR code linking to a live spec page. When you update the blend or price in SampleLedger, the QR page updates automatically. Buyers always see current specs.
Professional spec sharing
Share a URL instead of a PDF. Buyers open a clean, professional spec page with your organisation logo, design number, construction details, and blend composition. On any device, anywhere in the world.
Built-in audit trail
Every change to a sample record creates a timestamped snapshot. You can show any buyer exactly what the spec was at any point in time.
Platform features
QR spec pages
Every sample carries a QR code linking directly to its live spec page. Buyers scan the sticker and see the current specs — no login, no app, no PDF required.
Audit trail
Every update to a sample record is snapshotted with a timestamp. Full change history is available for compliance documentation and buyer dispute resolution.
Role-based access for teams
Owner, Admin, and Staff roles control who can create samples, manage master tables, and view billing. Built for multi-person export teams.
Common questions from export houses
Can international buyers view specs without creating an account?
Yes. Public spec pages are accessible to anyone with the QR link or URL — no account, no login, no app required.
Does SampleLedger support multiple languages?
The platform is currently in English. Spec pages are viewable by anyone globally without any setup.
How do I share a sample spec with a specific buyer?
Share the QR code image, the public spec URL, or the physical sticker. Buyers access the spec page directly.
Can I track which samples have been approved by buyers?
You can use type tags and categories to mark sample status. Dispatch tracking allows you to record which samples were sent to which buyer.
Is sample data secure from competitors?
All sample data is organisation-scoped and private. Only the specific fields you choose to expose via the public QR spec page are visible externally — internal IDs and pricing details are controlled by your settings.