Everything you need
for fabric sample tracking.
SampleLedger is purpose-built for textile sampling. Every feature is designed around how manufacturers and traders actually work.
Core
Sample Management
Create and edit fabric samples with structured fields: design number, blend composition, construction details, dimensions, and more. Auto-generate design numbers or enter them manually.
- Auto-generated or manual design numbers
- Structured blend entry (warp/weft)
- EPI/PPI, GSM, GLM, width fields
- Organisation-specific master dropdowns
Color Variants
Attach multiple color variants to every sample. Each variant gets its own MPN, sticker, and QR code. Track variety count automatically as variants are added.
- Unlimited color variants per sample
- Unique MPN per variant
- Variety count auto-tracked
- Soft-delete without losing history
Operations
Dispatch Tracking
Create and manage sample dispatches to customers. Track status from draft through sent to acknowledged. Filter by customer, date, and design number with full dispatch history.
- Draft → Sent → Acknowledged workflow
- Customer-linked dispatches
- Filter by status, customer, date range
- Design number search
- Paginated dispatch history
Batch Sticker Printing
Generate and print stickers for multiple samples and colour variants in one batch. Select samples, pick a template, and print all labels at once.
- Multi-sample batch selection
- Template selection per batch
- Browser-printable batch output
- PDF export for full batch
Stickers & QR
Sticker Generation
Design custom sticker templates with a visual canvas editor. Configure which fields appear, set label dimensions, and manage multiple templates per organisation. Print from any browser or export to PDF.
- Visual canvas template editor
- Multiple templates per organisation
- Configurable field selection
- Custom label dimensions (mm)
- Browser-print and PDF download
- QR code on every sticker
Public QR Pages
Every sticker includes a QR code linking to a public detail page. Buyers and traders can scan from a physical sample — no app or login needed.
- No login required for buyers
- Always reflects latest data
- Works on any device with a camera
- Share link directly
Data & Access
Search & Filtering
Quickly find samples by design number, type, blend, color, or category. Filter across your entire sample library with instant results.
- Filter by blend, GSM, width, color
- Design number search
- Type tag multi-select
- Date range filtering
Audit History
Every create, update, delete, and restore action creates a full snapshot audit record. Know exactly who changed what, and when, with complete before/after state.
- Full snapshot on every change
- Who changed what and when
- Soft delete — nothing is lost
- Restore deleted samples